CAREERS AT WQW

Development and Events Manager

Position Activities & Responsibilities

The Development and Events Manager (DEM) plays an important role in ensuring fundraising success for WQW. The DEM plays a central role in the coordination, planning, and execution of WQW-hosted events while also managing the donation entry, receipting, and reporting processes within Salesforce. The DEM plays an important role in fostering a culture of philanthropy within WQW and works closely with the Development team including the Marketing Director. They will collaborate with the Development Team, and other staff when required, to develop and execute philanthropic strategies that align with WQW’s strategic plan.

The DEM reports to the Annual Fund Manager (AFM).

Event Management:

1. Serve as the primary event coordinator for all WQW-hosted events by streamlining communications between consultants, vendors, committees, and WQW staff. This includes and is not limited to Give Big Gallatin Valley and Warrior Taste Fest.

2. Coordinates event committees to ensure effective, efficient, scalable, and repeatable planning process; lead in a way that maximizes the time and talents of committee members; delegates tasks to committee members in a way that empowers them to assist with event success; Works closely with committee to garner their recommendations, solicit feedback, and identify opportunities for improvement.

3. Collaborate with Volunteer Manager to identify, recruit, train, and support event volunteers.

4. Support Marketing Director (MD) on communication and marketing tasks related to WQW hosted events. Provide input and recommendations for communication enhancement.

5. Support WQW in cultivation event planning and house parties, playing the lead in event planning when possible.

6. Manage hosted-event budget to ensure expenses fall within scope of approved budget; Assist in solicitations for discounts on goods and services related to event execution.

7. Other duties as required

Donation Entry and Data Management

1. Ensure effective and efficient utilization and management of Salesforce database functions including and not limited to: quality assurance and quality control, production of reports, generating tax receipts, integration with online donation platform; maintain confidentiality of sensitive information; recommend opportunities for improvement that align with industry best practices.

2. Collaborate with development team to create, implement, and evaluate strategies that lead to sound donor prospecting, identification, cultivation, solicitation, and stewardship; play an important role in recommending and adopting strategies that will enhance donor retention and acquisition.

3. Coordinate with Finance Director to execute quarterly reconciliation of unrestricted, temporarily restricted, and permanently restricted funds as well as inkind donations.

4. Manage or assist with logistics needed for activities related to campaigns and/or appeals, including production of accurate and segmented mailing lists.

Other

1. Ensure all communications are in accordance with the brand strategy and guidelines.

2. Interacts, engages, and promotes WQW professionally with public groups to gain involvement and increase awareness.

Success Characteristics

1. Must embody a growth mindset while embracing an organizational culture that strives for excellence in all aspects of the organization.

2. Enthusiasm for and positive representation of WQW’s mission, values, and culture.

3. Positive attitude, shows concern for people and community, and strong listening skills

4. Ability to give and receive feedback with a growth mindset

5. Excellent written and communication skills.

6. Stays current on best practices and trends in fundraising and events locally and nationally

7. Equally comfortable engaging with stakeholders by phone, in-person, and electronically

Required Qualifications:

• Proven success in event planning or coordination with 3-4 years experience in event planning, marketing or public relations

• Strong interpersonal and communication skills

• Experience in building and maintaining positive business relationships

• Excellent organizational skills, including multitasking, time management, and attention to detail

• Ability to handle pressure and make sound decisions quickly

• Self-starter: demonstrated ability to utilize innate initiative, creativity, and a bias for action to achieve intended outcomes in the absence of detailed supervision

• Excellent written and oral communication skills

• Proven complex problem-solving skills

• Adaptable and flexible – able to perform in uncertain environments

• Current computer and technology competency (Microsoft Office Suite)

• Valid Driver’s License

• US Citizen

Preferred Qualifications:

• Bachelor’s Degree

• Salesforce or other CRM experience

• 3 or more years nonprofit fundraising experience

• 2 or more years of nonprofit fundraising committee experience

Other desired skills:

• High emotional intelligence competencies

• Effective communication skills across a variety of mediums (in-person, virtual, written, etc.)

Salary and Benefits:

Salary: $52,500 - $58,000.00 per year, DOE

Job Type: Full-time

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Flexible Spending Account

• Health insurance

• Life insurance

• Vision insurance

• Paid time off

• Maternity/Paternity Leave Policy

• 10 Paid Federal Holidays plus Day after Thanksgiving

• Professional development assistance

Schedule:

• Weekend/after hours availability required for events

Location:

Due to the job requirements, candidates must be willing to relocate to Bozeman, MT or the surrounding area. Relocation assistance is not available.

Application Details:

No phone/email inquiries.

References required. 2 past supervisors, 1 past coworker, subordinate, or professor.

Application period for this position closes on April 3, 2023.

All applications must include BOTH a cover letter and resume. Applications that do not contain both items will not be considered.

All applications must be submitted through Indeed.com and are not accepted at the office.

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